A project manager is not always
lucky enough to get involved in a project right from its inception. For various
reasons a project manager may have to get involved in a project mid-way or at
times even during the last phase of the project. The ownership of the project
that is being shifted to a new project manager, may either be a well-managed
project or could be the most troubled project being executed.
Projects have a detailed
history behind them and with the limited time that is available during
handing-taking over of a project it may not be feasible for the new project
manager to check and understand each and every detail of the project. Sometimes
the un shared information happens to be the most critical aspect of the project
and can put the new project manager in real difficult situations.
Experienced Project Managers
know exactly what to ask for during these handing / taking over meetings, but
there are times when both the project managers do not have sufficient time to
transfer every bit of the knowledge acquired over a period of time. During such
situations important information is likely to be missed out.
So, what should a project
manager do if he/she has to take over a project mid-way?
With my experience of taking
over on-going projects, I have worked out a detailed check list. However, all the points may not be applicable to all; hence I have worked out an abridged
version of my checklist. I have mainly handled engineering projects so my check
list is directed to engineering projects however, with little modification it
can be used for other projects as well.
clear and well defined tender specifications duly signed by buyer and seller
clearly mentioning detailed scope of work.
of Acceptance of the Project Order enlisting deviations in the contract if any.
of project deliverable at various stages of the project like engineering,
procurement and construction.
Kick off Meeting Minutes between the project team members.
Kick off Meeting Minutes between the project team and the buyer.
no of project change order requests approved by the buyer indicating changes in
costs, and project schedule.
Project Costing sheet.
of meeting of all meetings held between buyer and the PM / Project Team.
of all project status reports submitted to the buyer.
of major bottlenecks in the project and suggested remedial action.