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Saturday, September 1, 2012

5 Aspects of Project Management

Recently, I read an article  7 Project Management trends to watch. I appreciate the work done by the author as I share similar views on the issues raised by Mr. V Srinivasa Rao. My views on five most important aspect of project management are as follows:

(a) Look Beyond the triple constraint
Many times we do complete projects but still feel unsatisfied with the way the targets have been achieved. I feel the value that the project brings apart from the margin should be quantified and communicated to team members well in advance so that every body can work and achieve both tangible and intangible gains from the project. Organisations should concentrate on achieving internal deliverable (values) as much as on satisfying project stake holders by delivering the project with in triple constrains. Organisations must establish procedures to ensure that the value delivered by the project is assessed, verified and improved upon on subsequent projects. Any organisations that strives to excel in delivering projects must ensure that the project managers and project team members are adequately trained in project management skills. Handling multiple projects with limited resources is the need of the hour, which requires a highly competent project manangers and proven systems with in the organiation.


(b) Latest trends in Project Management:
No organisation can grow with out implementing best practices or industry standard templates. Most of the established methods in the organisation must be reviewed in a periodic manner and updated to suit the latest business trends and the current economic condition. Organisation's should make a sincere effort to catch up with the improvements in the field of information technology and derive value out of it.

(c) Project Management Skills for functional Managers:
Any organisation whose top line is driven by projects cannot afford to have just good project managers with out imparting necessary skills to other functional managers. A project manager can never work in isolation and all functional managers should be trained to respond to the needs of the project. In order to derive value from projects it is imperative that certain projects be implemented with in the domain of functional managers some good examples are implementation of ERP system with in the organisation, enterprise wide project management tool, Quality Management Systems etc. These projects will impart on the job training to functional managers and help functional managers understand various complexities involved in delivering a project with in the constraints

(d) Every employee as a Project Manager:
Every employee as a project manager is a good concept and is especially important  in a matrix organisation structure where project managers have little authority over the resources assigned and have to face a much larger challenge of getting things done by these resources with in the organization.  Most of the times functional managers assign resources for a project and do not feel prudent to look beyond this primary role of assigning a resource to a project. Quite often functional managers fail to understand the larger picture of the project with respect  to schedule, deliverable and values that the project can deliver to the organisation. Project Management training to all is necessary in order to develop better appreciation of the project manager's role and its strategic significance. Basic concepts of project management like planning and scheduling should be imparted to all employees with in the organisation. 


(e) PMO as  Profit Center:
Project Manager is not just a person coordinating activities among various departments, handling communication among project stake holders or handling mundane task like organizing meetings and sending reminders for not meeting the target deadline. However project managers have a much larger role with in the organisation, a competent project manager needs to demonstrate a business manager like mindset with key focus on customer satisfaction,  delivering projects under unpredictable economic scenarios and also drive business and growth in challenging market conditions. A project manager must treat his project as though it is his own business and leave no stone un turned in ensuring that the stake holders expectations are exceeded. A Project Manager is a brand ambassador for an organisation and must always strive to deliver value and not just project deliverable. 


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7 comments :

Colin Dawson said...

After reading this article, I must say that you have included a lot of great and rewarding information. I have suffered several times in the past when creating a Project Plan, regarding: What to include, how to set it out, how to manage the project etc. However, whilst researching online I came across a great online planning/management tool. It was free so I thought “What the hell” and gave it a go.

I tell you now, it was the best tool I have used in a long while. Usually, creating an in-depth Project Plan has taken me weeks and even months to complete in the past. This extremely helpful tool, helped me reduce that time significantly.

It asks you questions, essentially telling you what to include. And if that isn’t enough, Guidance, Examples and online resources are provided also. I totally recommend it to anybody who is considering creating a Project Plan in the future. Visit

http://www.plananything.com

Atul Gaur said...

Dear Colin,

Thank you for the appreciation and thank you once again for sharing the planning tool.

shalinikumar said...

Great thoughts you got there, believe I may possibly try just some of it throughout my daily life.






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Atul Gaur said...

Thank you for the appreciation

www.agil8.com said...

I may adopt some of these ideas. Already using many of them but got some interesting in your post.. thanks

sree said...

I would like to pursue program management or Project management program in IIM (Indian Institute of Management). Please let me know the details. Thanks for your help. Is any other reputable institute is there to pursuit these courses?
project management

Atul Gaur said...

Please let me know your professional back ground and reasons for selecting this course