15 Essentials of Project Scope Statement

15 Essentials of Project Scope Statement

15 Essentials of Project Scope Statement

The Preliminary Project Scope Statement:

Preliminary Project Scope Statement is an output of develop preliminary project scope statement process. The preliminary project scope sets the boundary for the project and associated products and services as well as methods of acceptance and scope control and is developed during the Initiating phase of the project. It defines the projects risks, assumptions and constraints. Initial WBS, milestones, cost estimates, project configuration management system and initial project organisation are part of the preliminary project scope statement. 

Project Charter, Project statement of work, organisational processes and enterprise factors are some inputs required to develop the preliminary project scope. The level of detail in the preliminary project scope depends on the complexity of the project.

The Detailed Project Scope Statement:

A clear well defined scope statement is a critical success factor for a project. A detailed project scope statement is developed by the project team during the scope definition process, which is part of scope management plan. The detailed project scope statement is an output of the project planning phase. 

Project Charter, Preliminary Project Scope Statement, Organisational processes, Project scope Management Plan, Approved Change requests to project scope, schedule and cost are the inputs required to develop a detailed project statement.

The project scope statement specifies the high-level specifications of the main item and at times ancillary side item, the end user acceptance requirements, the main area of the work to be performed and the intended deliverables. The project scope statement also might specify what is not included in the project scope (ie exclusions).  

The project scope statement provides a reference source for everyone in the project to review and agree upon the needs, requirements, objectives, and outcomes as well as what individual contributions are expected. It enables a project team to perform detailed planning, guides the project team during work execution, and provides a baseline for evaluating whether request’s for changes or additional work are contained within or outside the project’s boundaries.

15 Essentials of a detailed Project Scope Statement:

(a) Measureable success criteria for the project in terms of Cost, Schedule and Quality

(b) Product / service characteristics or result that the project was undertaken to create.

(c)  Conditions or capabilities that must be met or possessed by the project deliverables in order to satisfy a contract, standard, or specification or other formally imposed document

(d) Indicate what is included in the project and explicitly indicate what is excluded from the project

(e) Project deliverables as well as ancillary results like reports, documentation etc

(f) Product acceptance criteria

(g) Project constraints, for eg project budget, imposed dates

(h) Project assumptions and possible impact of these assumptions

(i) Project team members, stakeholders

(j) Known risks

(k) Schedule milestones

(l) Cost estimates

(m) Level of configuration management and change control to be implemented

(n) Specification documents with which the project should comply

(o) Approval requirement for project objectives, deliverables, and work

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