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Showing posts from 2011

7 Essentials of Monitoring and Control of Project Work

Monitoring is an aspect of project management performed through out the project. Monitoring includes collecting, measuring, and disseminating performance information and assessing measurement and trends to effect process improvements. Continuous monitoring gives the project management team insight into the health of the project, and identifies any areas that can require special attention. It is concerned with

(a) Comparing actual project performance against the project management plan

(b) Assessing performance to determine whether any corrective or preventive actions are indicated, and then recommending those actions as necessary

(c) Analysing, tracking and monitoring project risk to make sure risk are identified, their status is reported, and that appropriate risk response plans are being executed

(d) Maintaining an accurate and timely, information base concerning the project’s products and their associated documentation through project completion

(e) Providing information to support stat…

17 Actions to Manage Project Execution

Direct and Manage Project Execution is part of the Execution process group and falls under the Project Integration Management knowledge area. Project Management Methodology and Project Management Information Systems are widely adopted execution tools and techniques.
Following are important actions performed in order to manage project execution Perform activities to accomplish project objectivesExpend efforts and spend funds to accomplish the project activitiesStaff, train and manage project team member assigned to the projectObtain quotations, bids, offers, or proposals as appropriateSelect sellers by choosing from among potential sellersObtain, manage, and use resources, including materials, tools, equipment, and facilitiesImplement the planned methods and standardsCreate, control, verify, and validate the project deliverablesManage risks and implement risk response activitiesManage sellersAdapt approved changes into the project’s scope, plans, and environmentEstablish and manage proj…

5 Attributes of Decomposition

Work Breakdown Structure (WBS)
WBS is the deliverable-oriented hierarchical decomposition of work to be executed by the project team, to accomplish the project objectives and create the required deliverables.
The WBS organises and defines the total scope of the project. The WBS subdivides the project work into smaller, more manageable pieces of work, with each descending level of the WBS representing an increasingly detailed definition of the project work.
The planned work contained within the lowest level WBS components, which are called work packages, can be scheduled, cost estimated, monitored and controlled.
The WBS represents the work specified in the current approved project scope statement. Components comprising the WBS assist the stakeholders in viewing the deliverables of the project.
Decomposition is the most effective tool for creating a WBS. It is the subdivision of the project deliverables into smaller, more manageable components until the work and deliverables are defined …

Work Performance Information

Work performance information is the output of Direct and Manage Project Execution Process and includes the following
(a) Schedule work progress showing status information
(b) Deliverables that have been completed and those that have not been completed
(c) Schedule activities that have started and those that have been finished
(d) Extent to which quality standards are being met
(e) Cost authorized and incurred
(f) Estimates to complete the schedule activities that have started
(g) Percent physically complete of the in progress schedule activities
(h) Documented lessons learned posted to the lessons learned knowledge base
(i) Resource utilization detail

Project Cost Control

What is project cost control?
Project cost control entails
(a) Influencing the factors that create changes to the cost baseline
(b) Ensuring requested changes are agreed upon
(c) Managing the actual changes when and as they occur
(d) Assuring that the potential cost overrun do not exceed the authorized funding periodically and in total for the project
(e) Monitoring cost performance to detect and understand variances from the cost baseline
(f) Recording all appropriate changes accurately against the cost baseline
(g) Preventing incorrect, inappropriate, or unapproved changes from being included in the reported cost or resource usage
(h) Informing appropriate stakeholders of approved changes
(i) Acting to bring expected cost over runs within acceptable limits
Cost Control Techniques
Following are some of the important cost control tools and techniques
(a) Cost change control system
(b) Performance measurement analysis
(c) Forecasting
(d) Project Performance Reviews
          (i) Variance Analysis      …

20 Steps of Project Schedule Development Process Part - II

Step 6:Develop initial activity sequence independent of resource availability
Any project requires men, material, and machines to complete the schedule. These resources are not available for an indefinite period of time. Availability of resource is scarce and needs to be planned in order to achieve the deliverables. Resource availability affects the planned schedule and therefore should be taken into consideration while developing a schedule.
Step 7:Apply discretionary dependencies to address resource availability
In order to develop a realistic schedule consider the resource availability for each and every scheduled activity. A resource calendar is an important input to this step. Identify the working days and non working days for the project, establish the availability of resources in terms of skills, knowledge, geographical location, duration of availability of resources to the specific project.
Step 8:In order to determine duration of each activity consider availability and productivi…

20 Steps of Project Schedule Development Process - Part I

What is a Project Schedule?
Project Schedule is a list of activities that need to be performed in order to fulfill the project scope. This list is organised in a logical sequence, also called the schedule network logic. The list consists of activity duration, constraints, inter-dependencies among the various activities, activity lead and lag and the resources required to complete the schedule activity. Project schedule specifies the planned start and finish dates of each activity likely to be executed in a project, it also specifies the dates when important projects milestones have to be met. The project scope statement is a key input in developing a project schedule. The project schedule serves as a baseline against which the project progress can be tracked.
The 20 Steps for developing a project Schedule:
Project schedule development is an iterative process and continues through out the project as work progresses. Project schedule is updated as the duration, resource estimates change …

5 Essentials of Project Scope Management Plan

Project Scope Management Plan:
The project scope management plan is a planning tool describing how the team will
(a) Describe the project scope
(b) Develop the detailed project scope statement
(c) Define and develop the detailed Work Breakdown Statement
(d) Verify the project scope
(e) Control the project scope
Project Charter, Preliminary Project Scope Statement, Project Management Plan, Organizational processes and procedures, enterprise factor are the inputs required for developing the scope management plan
5 Essentials Processes of Project Scope Management Plan:
A project scope management plan should include the following five processes
(a) A process to prepare a detailed project scope statement based on the preliminary scope statement
(b) A process that enables creation of a WBS from detailed project scope statement
(c) A process to maintain and approve the WBS
(d) A process to verify and accept the completed project deliverables
(e) A process to approve and control changes to project scope. T…

15 Essentials of Project Scope Statement

The Preliminary Project Scope Statement:
Preliminary Project Scope Statement is an output of develop preliminary project scope statement process. The preliminary project scope sets the boundary for the project and associated products and services as well as methods of acceptance and scope control and is developed during the Initiating phase of the project. It defines the projects risks, assumptions and constraints. Initial WBS, milestones, cost estimates, project configuration management system and initial project organisation are part of the preliminary project scope statement. 

Project Charter, Project statement of work, organisational processes and enterprise factors are some inputs required to develop the preliminary project scope. The level of detail in the preliminary project scope depends on the complexity of the project.
The Detailed Project Scope Statement:
A clear well defined scope statement is a critical success factor for a project. A detailed project scope statement is dev…

15 Benefits of a Project Management Plan

Project Management Plan:
A project management plan is the collection of outputs of the project planning processes. It defines how the project is executed, monitored and controlled and closed. The project management plan needs to be updated and revised through out the Integrated Change Control Process. The Project Management Plan consists of
(a) Project Scope Management Plan

(b) Project Schedule Management Plan

(c) Project Cost Management Plan

(d) Quality Management Plan

(e) Human Resource Management Plan

(f) Communication Management Plan

(g) Risk Management Plan

(k) Procurement Management Plan

(l) Process Improvement Plan

Other components of the project management plan include (a) Milestone list

(b) Resource Calendar

(c) Schedule, Cost and Quality Baseline

(d) Risk Register
Attributes of a Project Management Plan:
(a) The project team has to select a set of processes that would be implemented in order to complete the project. There are a total of 44 project management processes that are organised in 9…